Public Information Requests
Texas law gives you the right to access government records and government officials may not ask why you want them. All government information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law or information for which an exception to disclosure has been sought.
Rights of Requestors
You have the right to:
- Prompt access to information that is not confidential or otherwise protected;
- Receive treatment equal to all other requestors, including accommodation in accordance with ADA requirements;
- Receive certain kinds of information without exceptions, like the voting record of public officials or information related to the receipt, expenditure or estimated need for public funds, and other items;
- Receive a statement of estimated charges, when charges exceed $40, in advance of work being started and opportunity to renegotiate the request if charges are too high;
- Choose whether to inspect the requested information (most often at no charge), receive copies of the information or both;
- A waiver of reduction of charges if the governmental body determines that access to the information primarily benefits the general public;
- Notice when the governmental body asks the Office of the Attorney General for a ruling on whether the information can be withheld under one of the accepted exceptions;
- Lodge a complaint about charges for public records with the General Services Commission and a complaint related to other possible violations with the county attorney, criminal district attorney, or Office of the Attorney General.
Responsibilities of Governmental Bodies
All governmental bodies responding to information requests have the responsibility to:
- Establish reasonable procedures for inspecting and copying public information and inform requestors of these procedures;
- Treat all requestors equally, including accommodation in accordance with ADA requirements;
- Be informed about open records laws and educate employees on the requirements of those laws;
- Inform requestors of the estimated charges greater than $40 and any changes in the estimates, and confirm that the requestor agrees in writing to pay the costs before finalizing the request;
- Inform the requestor if the information cannot be provided promptly and establish a date and time to provide it within a reasonable time;
- Ask for a ruling from the Office of the Attorney General regarding any information to be withheld, and inform the requestor of this request for ruling;
- Segregate public information from information that might be withheld and provide that public information promptly;
- Inform third parties if their proprietary information is being requested from the governmental body;
- Respond in writing to all written communications from the General Services Commission or the Office of the Attorney General regarding complaints about violations of the Act.
Procedures to Obtain Information
- Submit a written request (email, mail, fax, or in person) according to a governmental body's reasonable procedures.
- Include enough description and detail about the information requested to enable the governmental body to accurately identify and locate the items requested.
- Cooperate with the governmental body's reasonable efforts to clarify the type or amount of information requested.
Information to be released
You may review it promptly, and if it cannot be produced within 10 working days the public information officer will notify you in writing of the reasonable date and time when it will be available. Keep appointments to inspect records or pick up copies or risk losing the opportunity to see the information.Cost of Records
- You must respond to any written estimate of charges within 10 days of the date the governmental body sent it or the request may be deemed withdrawn.
- If estimated costs exceed $100.00 (or $50.00 if a governmental body has fewer than 16 full-time employees) the governmental body may require a bond, prepayment, or deposit.
- You may ask the governmental body to determine whether providing the information primarily benefits the general public, resulting in a waiver or reduction of charges.
- Make a timely payment for all mutually agreed charges. A governmental body can demand payment of overdue balances exceeding $100.00, or obtain a security deposit, before processing additional requests from you.
- Information that may be withheld due to an exception
By the 10th business day after you file your request, a governmental body must:
- Request an Attorney General opinion and state which exceptions apply;
- Notify the requestor of the referral to the Attorney General; and
- Notify third parties if the request involves their proprietary information.
Failure to request an Attorney General opinion and notify the requestor within 10 business days will result in a presumption that the information is open unless there is a compelling reason to withhold it.Requestors may send a letter to the Attorney General arguing for release, and may review arguments made by the governmental body.The Attorney General must issue an opinion by the 65th working day from the day you made the request.
Governmental bodies must release information determined by the Attorney General to be open or file suit within 30 calendar days, and they may not ask the Attorney General to reconsider an opinion.
ESC Region 11 Contact for Public Information Requests
Lori Burton, Coordinator of Communications/Internal ServicesE-mail: firstname.lastname@example.orgPhone: (817) 740-3690Fax: (817) 740-7675
You may also make your request by mail or in person at the Education Service Center Region 11, Communications Department1451 S. Cherry Lane, White Settlement, Tx, 76108.Please note:
On rare occasions, email messages are not successfully received due to spam blockers, erroneous email addresses, network failure, etc. If you make your request via email, you should receive an email confirmation of receipt of your request within two business days. If you do not receive an email confirmation, please call us at (817)740-3690 so that we can make arrangements to successfully receive your request.Additional InformationAttorney General of Texas - How to Request Public InformationFor complaints regarding failure to release public information, please contact your local County or District Attorney at 940-349-2750.
You may also contact the Office of the Attorney General, Open Records Hotline, at 512-478-6736 or toll-free at 1-877-673-6839.
For complaints regarding overcharges, please contact the Texas Building Procurement and Commission at 512-475-2497.
If you need special accommodation pursuant to the Americans With Disabilities Act (ADA), please contact our ADA coordinator at 817-215-0182.