Finance Services

  • ESC Region 11's Business Center currently provides business services to school districts and charter schools. We assume the role of corporate controller and maintain general ledger on a computerized accounting system that keeps track of all accounting functions for member school district, in full compliance with the TEA Financial Accountability Resource Guide. This service allows schools to concentrate on more important aspects of running their school district, while remaining confident that their books are being overseen by knowledgeable, competent professionals.

    As a part of the accounting process, the Business Center performs the following finance functions:
  • Budget Processing
    Prepare budget workshop report
    Input budget into finance system
    Post budget amendments and adjustments
    Budget reporting

    Cash Receipt Processing
    Receive and post cash receipts to finance
    Cash receipts reporting

    Purchase Order Processing
    Encumber purchase orders
    Outstanding purchase order reporting

    Finance Check Processing
    Post and print finance checks
    Bank reconciliation to general ledger
    Disbursement reporting
  • General Ledger Maintenance
    Post journal entries
    Balance general ledger and funds prior to closing
    Close files monthly
    End-of-month reporting

    Year End (fiscal/calendar) Processing
    Prepare 1099s at calendar year end
    Close out fiscal year
    Year end reporting

    System Maintenance
    Perform and maintain all file backups
    Archive data

    Pre-Audit Preparation
    Create data files for auditor
    Generate and issue reports to auditors

    PEIMS Submission
    Extract budget data for PEIMS file